Fuller trucks, cleaner invoices, faster cash.
Freight, fuel, tolls and claims run through thousands of trips a day. We check every trip and invoice against the contract and the route, and show where the money goes.
01Where money leaks in logistics
Carrier invoices
Rates above the contract, surcharges that don’t apply and the same trip billed twice.
Fuel and tolls
Fuel above what the route needs, and tolls on roads the truck never took.
Capacity
Half-empty trucks and empty return legs.
Billing and claims
Detention, extra charges and damage claims your customers owe but nobody billed.
Twelve use cases across freight, fleet, network and customers
- Freight invoice auditContracts, trips, invoices
- Duplicate trip billingTrip IDs, GPS, invoices
- Surcharge and fuel-index checksRate cards, fuel indices
- Fuel against distanceFuel cards, GPS, trip logs
- Toll and route anomaliesToll data, planned routes
- Maintenance spend by vehicleWork orders, odometer data
- Load planningOrders, vehicle capacity
- Empty return legsTrip logs, backhaul orders
- Dock and dwell timeWarehouse events, gate logs
- Unbilled detention and extrasGate logs, contracts, invoices
- Damage and shortage claimsClaims, proof of delivery
- Receivables by customerCustomer ledgers, disputes
Each use case names the data it needs. GPS, fuel-card and warehouse data usually sit outside the ERP.
One case: every freight invoice, before it is paid
Freight: the invoice matches the rate card. The trip doesn’t match the invoice.
- Situation
- A logistics business paying hundreds of carriers; invoices checked against the rate card, a few each week.
- What a sample misses
- Each invoice carries a valid rate. The leak is in distances, surcharges and trips billed more than once.
- Data and technique
- Every invoice matched to the contract, the trip record and the GPS distance; fuel surcharges recalculated from the published index.
- Typical findings
- The same trip billed twice under different numbers; distances above the GPS route; fuel surcharges applied above the index.
- Control fix
- Invoices checked automatically before payment; disputes sent to carriers with the trip evidence.
Pay for the trip that happened, not the one on the invoice.
Illustrative composite case, read-only access.
A logistics business audits every freight invoice before it pays →
Freight, fleet and billing: 12 tests to run first
| Freight and fleet | Network and billing |
|---|---|
| Trips billed twice under different numbers | Trucks leaving below their planned load |
| Distances above the GPS route | Return legs that run empty |
| Fuel surcharges above the published index | Detention hours logged but not billed |
| Fuel bought above what the trip needed | Damage claims without proof of delivery |
| Tolls on routes the truck didn’t take | Customers paying later than their terms |
| Repairs on the same vehicle, again and again | Extra charges missing from invoices |
Thresholds are set for each route and carrier, and tuned on the results.
05Earn $ and Save $ in logistics
A logistics business stopped USD 800K of freight overcharges in a year by checking every carrier invoice against the trip before paying it.
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