Build to budget, and collect all the rent you are owed.
Contractors, developers and property owners lose money in materials, sub-contractor bills and leases. We test every bill, issue and lease against the contract and the site records.
01Where money leaks in construction and real estate
Sub-contractor bills
Work billed above the measured quantity, or billed twice across bills.
Materials on site
Cement, steel and fittings issued above what the work needed.
Rent and service charges
Escalations, service charges and late fees the lease allows but nobody billed.
Sales and collections
Discounts beyond policy, and instalments that fall behind without follow-up.
Twelve use cases across projects, sites, property and sales
- Measured against billed quantitiesBills, measurement records
- Variation and escalation checksContracts, approvals, indices
- Advances and retentionPayments, recoveries
- Material issued against work doneStores, bills of quantities
- Wastage by site and contractorIssues, returns, scrap
- Equipment hire and idle timeHire invoices, site logs
- Rent escalation billingLeases, invoices
- Service charge recoveryCosts, apportionment, bills
- Vacancy and lease expiryLease register, occupancy
- Discounts and broker commissionBookings, price lists, payouts
- Instalments and dues ageingCustomer ledgers, schedules
- Vendor and contractor screeningVendor master, registries
Each use case names the data it needs. Site, measurement and lease records usually sit outside the ERP.
One case: material on site against work done
Sites: every issue slip is signed. The work doesn’t need that much.
- Situation
- A contractor running several sites; materials issued from site stores on slips signed by engineers.
- What a sample misses
- Each slip is authorised. The leak is in issues above what the bill of quantities needs for the work done.
- Data and technique
- Material issues joined to the bill of quantities and progress reports; usage by site and sub-contractor against their peers.
- Typical findings
- Steel and cement issued 8–12% above the design need; returns never recorded; the same sub-contractor at the top of every site.
- Control fix
- Issues capped by the work planned; a monthly reconciliation of material used against progress.
The bill of quantities is a budget. Hold every issue slip to it.
Illustrative composite case, read-only access.
Projects, sites and leases: 12 tests to run first
| Projects and sites | Property and sales |
|---|---|
| Quantities billed above what was measured | Rent escalations due but not billed |
| The same work claimed in two bills | Service charges below the cost to serve |
| Materials issued above the design need | Leases expired but still occupied |
| Advances not recovered from later bills | Discounts above the approved price list |
| Equipment hired but idle on the site log | Broker commission on cancelled bookings |
| Variations paid before approval | Instalments overdue with no reminder |
Thresholds are set for each project and property, and tuned on the results.
05Earn $ and Save $ in construction and real estate
A contractor cut material issued above the design need from 11% to 3% across 5 sites, worth USD 700K a year.
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