Every grant, fee and payment, accounted for.
Universities, schools, public bodies and non-profits answer to funders, regulators and the public. We test every fee, grant and payment, and keep the evidence ready for the next audit.
01Where money leaks in education and public services
Fees and scholarships
Fees waived without approval, and scholarships paid to students who don’t qualify.
Grants and funds
Grant money spent outside the agreed purpose, or claimed twice.
المشتريات
Tenders split to stay under the limit, and the same suppliers winning every time.
الرواتب
Staff paid after they left, and allowances outside the rules.
Twelve use cases across fees, grants, procurement and people
- Fee collection and waiversStudent records, fees, waivers
- Scholarship eligibilityScholarships, results, income data
- Refunds and adjustmentsRefunds, approvals
- Grant spend against purposeGrant terms, expenses
- One cost charged to two grantsGrant ledgers, invoices
- Fund use and reportingBudgets, actuals, reports
- Split tendersTenders, orders, approval limits
- Supplier concentrationAwards, supplier master
- Assets bought but not foundAsset register, verification
- Pay after exitPayroll, HR master
- Allowances outside the rulesAllowance rules, payroll
- Grants spent outside their termsGrant agreements, expense ledger
Each use case names the data it needs. Student, grant and payroll systems often sit outside the ERP.
One case: grants used as agreed
Grants: every expense is approved. Not every expense fits the grant.
- Situation
- A university running hundreds of research grants; spending approved by each project lead, audited once a year.
- What a sample misses
- Each expense has an approval. The issue is costs outside the grant’s purpose, or charged to two grants.
- Data and technique
- Grant terms read and held as rules; every expense matched to them, with duplicates found across grant ledgers.
- Typical findings
- The same invoice charged to two grants; equipment bought after the grant ended; travel outside the approved budget lines.
- Control fix
- Expenses checked against the grant terms before they post; a monthly use report for each funder.
Funders don’t audit a sample of their money. They expect you to account for all of it.
Illustrative composite case, read-only access.
Fees, grants and payroll: 12 tests to run first
| Fees and grants | Procurement and payroll |
|---|---|
| Fees waived without an approval | Orders split just under the tender limit |
| Scholarships to students who don’t meet the rules | The same supplier winning most awards |
| The same cost charged to two grants | Staff paid after their exit date |
| Grant spend after the grant has ended | Allowances paid outside the rules |
| Refunds without a matching payment | Assets on the register that can’t be found |
| Budget lines overspent without approval | Suppliers that share a bank account with staff |
Thresholds follow your funders’ rules and your own policy, and are tuned on the results.
05Earn $ and Save $ in education and public services
A university matched 3 years of grant spending to the grant terms and recovered USD 400K charged to the wrong grants.
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06Other industries
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